Core commercial records
Common records include the commercial invoice, packing list and airway bill or bill of lading. Product descriptions, quantities, weights, parties and shipment references should reconcile across documents.
Plant-health and origin records
Fresh flowers and some plant products may require a phytosanitary certificate, additional declarations, treatment evidence or a certificate of origin. The exact requirement must be checked for the commodity and destination.
Botanical quality records
A specification, certificate of analysis, allergen or microbiological report, pesticide-residue report, safety data sheet or organic transaction certificate may be requested depending on the form and intended use. Only lot-linked documents should support lot claims.
Importer responsibilities
The buyer or importer should confirm permits, registrations, admissibility, customs classification, duties, local labelling and clearance arrangements. A marketing page cannot replace a destination authority’s current decision tool.
Document-control checklist
Before handover, confirm names and addresses, product identity, lot reference, counts, weights, dates, certificate numbers and any required original or electronic delivery format.